Programme Administrator At Pep

Job Description

The PEP Foundation is a Non Profit Organisation that supports programmes in South African no-fee public schools, including operating after-school centres. The foundation is seeking a Programme Administrator to ensure smooth day-to-day operations across our programmes, supporting both the Programme Manager and Head of Foundation.  This is an opportunity to make your mark as a member of a foundation with big plans to support education in South Africa. We await your strong administration skills that will become the backbone of the team.

KEY RESPONSIBILITIES

• Maintain staff records (contracts, resignations, new hires).
• Prepare payroll reports.
• Administer weekly and monthly payments.
• Coordinate programme calendars, training schedules, and school visits.
• Prepare monthly reports from programme dashboards – and ensure that all dashboards are up to date monthly.
• Ensure timely delivery of materials to schools and project sites.
• Support programme culture by assisting with communication and coordination.

Job Requirements

• Relevant qualification in administration, finance, or project support preferred.
• Strong administrator with excellent organisational and detail-management skills.
• Proficiency in managing data systems and advanced Excel/Google Sheets skills.
• Task-oriented, reliable, and able to handle multiple priorities.
• Enjoys working with people and contributing to a values-driven team.
• Cause driven and determined to serve the best interests of both beneficiaries and donors.
• Ideally, someone who has experience of working with public schools and who is familiar with the sector.